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Building Entry Card Request
Additional Pay
Project Proposal
This sample provides a project proposal review process, which enables a parallel management team review. A proposal is prepared and submitted to direct Supervisor for review and approval. If the request amount is below 2.5 million, the Supervisor can decide whether the proposal is approved or terminated. After approval, the proposal is processed to the accounting department for payment. If the request amount is between 2.5 million and 5 million, the proposal will require three Vice Presidents’ review and approval after the Supervisor’s review. The trick here is, not all Vice Presidents need to agree or disagree for this proposal to be processed. After two or more Vice Presidents’ approval, the proposal is processed to the accounting department for payment. If two or more deny, the proposal is terminated. When the request amount is above 5 million, the proposal will require not only the previous managers’ review, it is required to be reviewed and approved by the President. Nobody before the President can make approval or denial decision.
Manual proposal submission may be easy if the request amount is below 2.5 million. However, if the request amount is above 2.5 million, it will require parallel review. At this point, it will be time-consuming and very hard to keep track with the proposal. The issuer will have to talk with his direct Supervisor, who would have to contact the three Vice Presidents, even the President. No need to mention how hard it will be to contact with a busy boss or high management team. Eventually, the payment would need to be integrated with the accounting department. How does our product OpenWf meet this challenge? Request an ID
Video Conference Room Reservation:
Advance Requisition
Advance Material Requisition
Travel Application & Travel Expense Report
Most of Corporations have written spending policy to provide guide for business expense. Making policy compliance with government's requirement is just one side of the story. How to implement and force this policy is a big challenge in the business. For example, business trip is very common business activity. It relates to cost. To manage and control the cost, a procedure could be placed to require authorization for business trip. After the trip, expense verification is the second important part. Paper form is a common solution. An employee verifies his/her credit card statement and submits a travel expense report. This report is then reviewed and approved by his/her General Manager and verified by the Administrator. After review and approval, the report is finally sent to Payroll for reimbursement. At this point, this sample may not look too time-consuming. There are only three person involved before get to Payroll. However, even not consider the cost of paper work administration, the paper system can not provide expense verse budget, can not provide effective monitor of the year to day's real expense. Link with accounting system with physical expense evidence for audit purpose is not easy task. How does our product OpenWf meet this challenge? Request an ID
A globe company, which has headquarters and branches, has the following spending control policy: an employee in headquarter can place an order for the headquarter and branches and the requisition request can be approved by the headquarter managers. While a branch employee can only issue a request for his/her local branch. And the request can be approved by the branch managers. An issuer fills out a Material Requisition Form (specified by material) and carries by hand or through internal mail to Budget Line Item Owner (LIO). After approval, it is processed to Cost Control Center, Procurement Manager office, Project Manager office. Then the Purchase Department notifies the vendor for this material and asks for a quote. While agree, a PO is issued. When the goods are received, they are recorded and matched with issued purchase order to complete this material requisition.
Due to the long cycle of the material requisition, it is difficult to keep track with the form in the process. Each person may need to make follow-up calls to determine where the form is and each manager would have to make a copy of the form and save for their records. This example requires dynamic process definition capability since there are different participants in the different sites. How does our product OpenWf meet this challenge? Request an ID
After an issuer submits a requisition form, the request will go through two levels of review: Budget Line Item Controllers (BIC) and Purchase Department (PDEPT). Before finalized by Purchase Department, which may take certain amount of time, Budget Line Item Controllers should be able to keep adding more research comments during the process waiting time. BIC has to either send an up-date copy or e-mail attachment to PDEPT regarding the new changes or research comments. Not only BIC need to keep record of the changes, but PDEPT would also have to keep track with every change BIC made.
Just imagine how many changes can be made for one requisition application during the process. This example requires role based routing and while loop. How does our product OpenWf meet this challenge? Request an ID
In many cases, corporation has limited resources to share in order to explore the maximum usage. In the business side, good resource scheduling has very important contribution to customer's satisfaction. The resource management requires not only scheduling but also workflow since more and more party's interaction around the resource. A good information scheduler is a must and workflow capability is not an option. How does our product OpenWf meet this challenge? Request an ID
In universities, professors/assistants can get additional pay if they take the teaching assignment in the summer. The department secretary files the application (Additional Pay) on behalf of professor and carries it by hand or through internal mail to the office of Department Head. The Chairperson of the department would need to approve and sign the form. The form is then processed to the Dean, Budget office, Vice President, President, and finally reaches HR Director. Based on the budget and students enrollment, the application need be signed by professor/assistants in person and become a binding contract. Payroll can process the payment based on this contract.
Just imagine how long it will take a paper form to be processed through so many Reviewers. Not to say how to keep track with the form in the process. Each person may need to make follow-up calls to determine where the form is and each manager would have to make a copy of the form and save for their records. How does our product OpenWf meet this challenge? Request an ID
In a typical corporate environment, a corporation issues various level accesses cards to different employees. Any employee who requests for card replacement or changing the access level will need approval from proper authorities. In paper world, an employee can file a form, sign and deliver it to the manger for approval. Depending on the access level, it may require approval from the general manager. After that, the application will reach the card producer. A phone call or email will request you to pickup the card in person. In general, tracking the application, managing the access level could be a big challenge if there are a large number of employees in the campus. How does our product OpenWf meet this challenge? Request an ID